Fairchild Automated Parts-Office Manager

Fairchild Automated Parts-Office Manager

Job Description for Office Manager                                                                    Reports to: President

Summary:  Responsible for office tasks by performing the following duties:

Duties and responsibilities include the following; other duties may be assigned.

  1. Answers multi-line telephone system, screens and directs telephone calls in a professional manner, and takes accurate messages or transfers to voicemail.
  2. Maintains files in an organized and accessible manner.
  3. Types correspondence on computer as needed.  Emails quotes, reports, etc. as needed.
  4. Processes customer orders.
  5. Purchases raw material and office supplies, etc. Records purchase orders on Purchase database in Access.
  6. Records receipts of purchase orders as needed.
  7. Makes out weekly timecards. Is responsible for submitting payroll, submitting 401k contributions, etc.
  8. Records cash receipts on software, ensures that it balances, completes the deposit slip, and takes deposit to the bank.
  9. Checks Receivables regularly and makes calls for collecting past-due invoice amounts.
  10. Records incoming checks and pays bills.   Balances checkbook.
  11. General Ledger accounting reports and balancing. End of year reports for accountant
  12. Types quotes to customers and prospect and makes calls to follow up on quotes.
  13. Records incoming RFQ’s.
  14. Types reports on typewriter as needed.
  15. Makes travel arrangements as requested.
  16. Drives to bank, post office, etc. as requested.
  17. Is responsible for reporting Workers Compensation cases to insurance company and government agencies as required.
  18. Surveys, audits, etc. for customers and vendors, as well as government agencies.
  19. Management of ISO system. Ensure reports are up-to-date regularly.
  20. Wears personal protective equipment in accordance with training guidelines.
  21. Performs other related duties as assigned.

Skills

Oral communication skills: must speak English and understand English

Writing/reading communications skills: must be able to read and write legible English

Helpful to be able to read/understand drawings

Math aptitude: must know fractions and decimals

Computer use: should know/understand Microsoft Outlook, Excel, Access, and Word.   PowerPoint helpful.

Organization: must be able to keep the work areas orderly and safe

Time management: should be able to prioritize time and work efficiently and independently

Ability to sit most of the day, with walking in the office and occasionally in the shop; ability to lift light files, with some crouching, bending, and reaching overhead

Must be able to see different colors since we color code things.     Must keep up with vision testing and updated prescription eyewear if needed

Education/experience:

High School diploma or equivalent.        5-10 years office experience

Fairchild Auto-Mated Parts, Inc., 10 White Street, Winsted, CT  06098,  phone 860-379-2725

 

June 23, 2022 Job Postings